Payroll Auditing Tales
Where Is The Overtime?
Monday, 18 October 2010 15:31

Written by Mary Stigge
DeBoer & Associates
P: 402.333.5200 E: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

I performed a payroll audit on a plumbing contractor and my review of three years of records showed no overtime hours being reported. However, the contractor advertised "24/7" service and a review of invoices to customers revealed emergency calls on holidays, nights and weekends. We found that overtime was being paid in cash and/or was being paid by an alter ego company who was not making benefit contributions.

 
A Phone Call Made My Payroll Audit Easier
Monday, 18 October 2010 15:23

Written by Mary Stigge
DeBoer & Associates
P: 402.333.5200 E: This e-mail address is being protected from spambots. You need JavaScript enabled to view it


An electrician filed for bankruptcy
and closed his shop. When I called his cell phone to set up a final audit, his voicemail greeting identified his brand new electrical company, which was not making benefit contributions.

 
A Big Mistake
Tuesday, 16 March 2010 08:30
Written by Phil Vivirito
Bond Beebe, Accountants & Advisors
P: 301.272.6090 E: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
 
I went on an audit that looked like I was traveling to the middle of nowhere. My second flight segment was a prop plane that took me to an airport with six gates.   I then had about a 45 minute drive to the audit site. For the last 15 miles of my drive the only things I passed were open fields, boarded - up gas stations and an occasional mobile home. At 11:15 a.m., I pulled into the parking lot of the employer, a production plant in small industrial plant complex. After introductions with my contact, the first thing she asked me was if I had eaten lunch yet. When I said "no," she started to grin and laugh a bit. I asked her if I made a big mistake by not getting something by the airport.  She replied, "Let me put it this way - When you go to the only place that’s close to here and order a taco salad because the restaurant is advertising it as the day’s special, the waitress may warn you that it is made with bad meat.   She will also tell you to order something else, but to remember the restaurant policy that you have to file a complaint the same day you get sick and not the day after."  Needless to say, I didn’t eat lunch that day.
 
Payroll Auditing on the Bayou
Thursday, 25 February 2010 13:25

Written By Kurt Needles
Needles & Associates
P: 303.430.4225 E: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

One recent payroll audit took us to the doorstep of one of our southern clients, in this instance to the residence of the company accountant.  Every payroll auditor detests auditing in someone’s home – it is just uncomfortable.  On this particular day I had to ring the bell several times before the door was answered.  Apparently the accountant had forgotten about the audit appointment because he was still in his pajamas. 

After throwing on a robe, the client led me back to his office.  I found one spot to sit on that was not covered with stacks of papers and other piles of junk and managed to find an outlet to plug in my laptop.  As I was going through the payroll, the accountant insisted on talking to me as I worked, and a Chihuahua was constantly walking around my feet.  The accountant told me all about his John Wayne movie collection, his pirated satellite signal, and showed me his collection of LARGE bowie knives.  Needless to say, I was glad when that audit was over!

 
Efficiency vs. Unexpected Inefficiency
Thursday, 07 January 2010 11:43

Written by Meghan Kramer
Bond Beebe, Accountants & Advisors
P: 301.272.6038 E: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

As a traveling auditor, time is of the essence.  I recently went on a trip to Massachusetts in which I had five audits, in five different cities, in four days.  To maximize my time and efficiency, the Firm issued me a wireless internet card.  This would allow me to submit finished audit reports in the field to our Firm’s intranet for immediate review.  On this particular Tuesday, I had a great day of work.  Since I had the wireless card, I was able to retrieve, send and receive any information I needed in real-time.  At the end of the day I was able to complete the audit and turn it in for review.  Feeling confident and pleased with myself for such a productive day’s work, I left and started on a two hour drive to my next job site for the following day.


When I arrived at the hotel, I opened up my wallet for payment and….my credit card was gone.  Panicked, I retraced my steps to think where I could have left it.  Then it hit me.  Lunch.  Back from where I just came from, two hours away.  I called the restaurant immediately and felt relieved and irritated at the same when time they told me my card was in their hands.  Thinking there was no way I could drive another two hours back to the hotel after I received my card, I cancelled my reservation and set up arrangements to stay where I had the night before.  I’ll make the drive in the morning and be at the Employer’s by 9:00am, I thought.


With my credit card now in hand, I thought my problems were over.  That was until up to seven inches of snow became inevitable in the forecast throughout the night and into the next day’s afternoon.  If I stayed here tonight and drove to my job in the morning, I would face certain danger.  There was only one thing to do.  I had to drive back to my cancelled hotel that instant, or I might never make it to the job.  So, off I went into the night for another two hour drive.  When I arrived, the snow had just begun to fall and the hotel clerk welcomed me for a second time that day. 


I woke up the next morning to seven inches of snow.  It took me nearly an hour to clear off the rented Jeep Compass’ windows and hood.  As if the past twenty-four hours had not been trying enough, the Jeep did not have four-wheel drive.  It didn’t take me more than twenty seconds from the time I put the car into reverse to get stuck in the hotel parking lot, which had not yet been plowed.  Thankfully, a Good Samaritan shoveled me out, pushed me out onto the road, and off I went.  Just another day in the life of a traveling auditor.


Traveling is never anything less than an adventure; you can always expect the unexpected.  Regardless of what goes on, there is a job to do:  records to analyze, data to record, and an audit to complete.  On this day I was extremely efficient in my work but, life happens and you just have to keep moving through it because after all, tomorrow is another day.

 
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