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Written by Phil Vivirito
Bond Beebe
P: 301.272.6090 E:
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If the employer is running you an electronic report from their payroll, ensure you ask the following few, but very important, questions:
Is this the entire payroll? The employer may be producing a query just for your audit and exclude certain job classes or only include employees that they are reporting. The employer may forget about terminated employees and only include currently active ones.
Are all pay types or pay codes included? The employer may believe that certain hours do not have to be reported and take them out of the report. Or, the employer may inadvertently leave a code out. You should ask for W-2’s to test for these problems.
What are the pay periods? Make sure you know what week ending dates are being used for the report. Do these periods match the contribution week ending periods?
How will the report be provided and in what format? Will it be emailed to you or copied to a CD? Will it be in Excel, a text file, or a PDF? If you can, you should request the format and mode that will work best for you.
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