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Friday, 30 October 2009 10:13 |
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Written By Larry Beebe
Bond Beebe
P: 301.272.6025 E:
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Most of the time employers cooperate fully when selected for a payroll audit. A small minority of employees, however, refuse to cooperate. The lack of cooperation can occur in many ways. Here is a list of ways in which employers fail to cooperate:
1. Cannot be reached to schedule the audit
2. Refused to allow the audit in the time period selected by the auditor
3. Tries to schedule the audit at an inconvenient time and/or location
4. Calls and reschedules
5. Calls and cancels at the last minute
6. Are “no shows” when the auditor arrives
7. Does not have the necessary records when the auditor arrives
8. Records are lost or in storage
9. Delaying tactics once you arrive
10. Does not allow the auditor to stay when he leaves
11. Insufficient work space
In future postings to this blog, we will discuss each of these instances of lack of cooperation by the employer.
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I believe we (the Delinquency Department and Fund Auditors) have met each excuse and each time we are presented with a new or old excuse, it still throws us a bit, but by sticking to our written policies and procedures our Department knows exactly how the audit will pan out each and every time.
What really strikes us and makes us shrug our shoulders and do the 'why me' are those employers that have excellent track records, resist the audit, it funnels to Fund counsel, the audit is effectuated and is completed with no findings ... now the company is responsible for the audit and attorney costs not to mention all other associated costs and overhead costs. The resistance we have received does appear to be mostly a misunderstanding of what the company's obligations are under their respective agreements. To combat some of these miscommunications and/or misunderstandings, the Department has developed FAQ sheets and also makes concerted efforts to contact new employers to say "Hello" and welcome to the process.